Knowing how to write a resignation letter to your boss could make all the difference in the world and create a healthy, long-lasting relationship with your employer.
It could be tempting to simply walk away from your present job especially when you have this on your mind;
“I am not leaving on a good note, and I even have a better job, so what do I care?”
However, it doesn’t matter if you’re leaving on a good term or not, you need to write a resignation letter. Writing an ‘amateurish goodbye’ or “scrappy note” as a resignation letter is something you need to avoid all together.
We understand that the aim of writing this letter is to inform your employer that you are leaving the job but we ask that you find a polite way of writing resignation letter as to build a better relationship with the company and your employer too.
First, ensure you have given your employer at least a 2 weeks’ notice and had a one-on-one conversation with your oga, then you can send a resignation letter that is worthy of consideration.
So, how to write a simple resignation letter in Nigeria?
Easy! You need to write a powerful resignation letter that will create a positive tone, we created these resignation letter samples, writing tips, and templates.
This article includes the best tips on writing a resignation letter in Naija. Here’s what you will learn:
- How to write a formal resignation letter
- What you should know about a resignation letter
- Why you should write a resignation letter
- Resignation letter format
- Resignation letter example
- Resignation letter sample
- Resignation letter do’s and don’ts
- Resignation letter template
ALSO SEE: Bank Business Plan
How To Write A Simple Resignation Letter in Nigeria
- First, introduce yourself in the first paragraph
- Then, Give details of what you do
- Thank your employer and reflect on positive experience
- Explain in details your handover plan
- Outline your present workload and your current tasks
What is a Resignation Letter?
A letter of resignation is a type of formal letter written to announce one’s intent to leave a job/position. A resignation letter is sent by an employee to the employer to give a notice that the person will no longer be working for the company.
In other words, a resignation letter is a formal letter that gives “the notice” that one is quitting his or her job.
Why You Should Write a Resignation Letter
Now that you know how to write a resignation letter to a company, it is time to know the reasons why you could be writing one soon.
A resignation letter is primary to the resignation process and it has to be taken serious. First of all, you need to write a resignation letter because that is the right thing to do whether you are quitting on a good term or not.
A resignation letter informs your boss that you are leaving, and so the company needs to get someone to replace you and handle your responsibilities.
Other reasons why you should write a resignation letter are:
- It helps you appear smart, sensible, cautious and professional
- It aids you create a longer lasting relationship between you, your employer and the company
- It gives the company time to get someone else to replace you and take on your responsibility
- It will help you set the pace for a peaceful conversation with your employer
- It will allow you explain why you are leaving your job
How To Write A Resignation Letter in Nigeria
Now that you know what a resignation letter is, how to write a resignation letter to my boss? With these tips, you too can write a powerful letter:
To begin writing your cover letter, you need to first begin by stating your position in the company. After talking about the position you currently occupy in the company, then you can go ahead and introduce the reason why you are quitting.
Example: “I would like to notify you that I am resigning from my position as Marketing manager for the marketing department in JKL Group of Companies”
Once you’re done with introducing yourself and the position that you hold, you can go ahead and provide other details like; the date you resumed your job in that company and the date that you wish to leave. You need to give these details because those are the details that the employer looks forward to.
Example: “I would like to notify you that I am resigning from my position as marketing manager for the marketing department in JKL Group of Companies, effective September 1st, 2020.”
Thank Your Employer and Reflect on Positive Experiences
If you want to create a positive relationship that will exit between you and your employer, then you should thank your employer for the privileges and opportunities that you were exposed to.
Are you writing a resignation letter due to Nysc? That’s even the more reason to do so.
To thank your employer best, you can reflect on your positive experiences in the company. To achieve this, you need to take time to remember what you liked the most about the company all the while that you were there.
You also bear in mind that you need to be straightforward when writing your resignation letter, you can add professional development opportunities or the amazing work environment the company provides you with.
Thank your employee for the resources and time that the company invested in hiring you.
Example: “I am grateful and would like to thank you for the opportunities that you have given me to learn more about banking and finance world strategies over the past 6 years.”
I have enjoyed my time with XYX Group of Companies, ranging from the resources provided, excellent work environment to my immense exposure to the world of banking. I feel honored to have been a part of an amazing team.
Hand – Over
You should state in your letter your willingness to assist in the transition. As much as you need to volunteer to assist in the transition process, you should also be careful not to say something you will regret, or worse, say something you cannot do.
You can just write a few lines to explain how you will ensure a proper wrap up of your duties. Volunteering to help with the transition process shows that you are still very concerned about the company’s process.
Example: “Do not hesitate to let me know if I can be of help during the transition process. I will be available to help onboard my replacement if need be. I will also ensure I give all the necessary details that will help with the transition.”
Outline Your Current Workload and Outline your Task
This part of your resignation letter is optional, but it can come after stating that you would like to hand over.
At this point, you need to state in clear terms your overall tasks as regards your position in the company and the current project that you are working on.
This will help your manager or employer have an understanding of what you are currently on, and how to get a new person on board.
Simple Resignation Letter Template
Below is a cover letter example to give you an idea of what a resignation letter should look like:
JKB Group of Companies,
12 Alley Valley, Ikeja,
Dear Mr. Jake,
I would like to notify you that I am resigning from my position as communication lead for the communication/PR department in JKB Group of Companies, effective September 1st, 2020.
I would like to thank you for the opportunities that you have given me to learn more about PR and proper customer retention strategies over the past 6 years.
I have enjoyed my time with JKB Group of Companies. The awesome work environment and immense exposure to the world of marketing has been worth it. I feel honored to have been a part of an amazing team.
Please let me know if I can be of help during the transition process. I will be available to help onboard my replacement if need be. I will also ensure I give all the necessary details that will help with the transition.
Thank you so much for the opportunity to work for JKB Group of Companies. I look forward to the success of this company. I promise to still keep in touch.
ALSO READ: Contents of a Business Plan
What Should Your Resignation Letter Contain
If you do not like the letter of resignation template shared above, here are the most vital things your resign letter should contain
- A notification that you are about to resign
- A notification of the notice period
- A specification of your last date
- A summary of why you want to resign
- A summary of who you are handling over to
- A note on how to contact you in case they need more information from you
- A final thank you statement
Resignation Letter Do’s and Don’ts
We understand that you’re in a hurry to leave your present job and move on with your life especially when you have a better one. Moving on is not all there is to resigning from your job, it is ‘how you move on’.
It can either be done right or completely wrong. It is always important for you not to burn your bridges, because who knows where the next big gig will come from?
To make sure you resign the right way, we decided to add the what to include in a resignation letter and what you should not. This is to further help you check your wrongs and rights:
Resignation Letter Do’s
When you decide to resign, take your time and think deep regardless of your reason for leaving. These are the things you should do when resigning from your job:
- Do give a 2 weeks’ notice
- Clean-up office equipment, personal fules, email etc.
- Resign in person
- Write a resignation letter
- Inform your Colleagues/clients that you are leaving (Give everyone the same reason)
- Ask for your manager or employer reference
Resignation Letter Don’ts
No matter what caused your resignation or what happens after, there are still things you should always avoid to not create a more complicated situation.
Remember you have to leave on positive a note, and to make that possible you should avoid doing the following:
- Don’t give notice before you get an offer from your new job
- Don’t leave on a negative note
- Don’t brag about your new job
- Don’t get emotional if your employer asks you to leave
- Don’t forget to be truthful during your exit interview
- Don’t promise to do anything that you cannot do
Sample Resignation Letter
These resignation letter templates will help you create an amazing resignation letter:
How to Write a Resignation Letter Without Notice [Sample]
Short Notice Resignation Letter
Your Phone Number
Dear Mr. /Ms. Last Name:
Please this letter serves as a formal notice that I will be resigning from my position as the Director Supplier of GBF Sand Companies on the 9th of August, 2019.
I understand that I am supposed to give at least a 2 weeks’ notice according to the company’s standard;
however, personal unforeseen circumstances played out that made it impossible for me to give
I also want to use this opportunity to thank you for the personal and professional development
opportunities that this company has provided me with in the last 4 years.
I also want to use this opportunity to tell you that I will be available and glad to assist with the transition
I have enjoyed the last 2 years of my life working with GBF Sand Companies, and I appreciate the
amazing working environment and support from the organization and staff members.
How to write a resignation letter to a school
No. 55 Jake Macaulay Way
August 10, 2021
Mr. John Bukk
Emile Secondary school
No. 16 Emile Street
Dear Mr. John,
I, Jake Blah, an English teacher here at Emile secondary school wish to use this medium to inform you of my resignation from this company. This, according to the terms and conditions of this company, is my 10-day notice before my resignation proper.
I am delighted to announce that I have been offered the position of Head teacher at another school. As you know, this would take my career a huge step forward.
It is with a heavy heart that I intend to leave. The past seven years that I have worked here has improved and even refined me professionally. I am happy to have come across the colleagues I met here because they have impacted my life in one way or the other.
Kindly forward this letter to the Payroll Department so that they will process my last remuneration as soon as possible.
We know telling your employer that you are leaving your job, and submitting a resignation letter can be awkward and first daunting.
No matter how uncomfortable you may feel to start your resignation process, you mustn’t don’t burn your bridge and leave on a good note.
This how to write a resignation letter tips and templates will definitely help you leave on a good note while you build your professional network as you take the next step in your career.
Have a better polite way of writing a resignation letter? Feel free to share with us below.