application letter for the post of sales girl in a fast food company

How To Write Letter Of Undertaking Of Good Conduct [at Work, School etc]

Like you, a lot of people are looking for how to write letter of undertaking of good conduct for my boss, a student, a teacher, a university, secondary school etc.

We’re are going to show you what it is, its needs, who can write it and how to write it.

A letter of undertaking (LOU) is a common letter of assurance written by one party to another person to show a promise, an intention, or a pledge to fulfill the obligation previously agreed on.

For instance, whenever students destroy school properties, the school management asks them to write a letter of undertaking, showing they will not engage in such violent act again and also adding the alternative consequence should it happen.

In Nigeria, freshers/newly admitted student into secondary schools, polytechnics, universities and college of education are mandated to write a letter of undertaking and submit as part of the documents needed for clearance.

Who Can / Should Write A Letter of Undertaking?

The following persons can write an undertaking letter:

Your parents/guardian

Leader or traditional ruler

You

Your spiritual leader (Pastor, Imam, Rev. Father, Apostle etc).

An Attorney

A Lawyer

How to Write A Letter Of Undertaking?

  • It is a formal letter and therefore it needs to contain the date, your address and that of the school/work place, salutation and heading.
  • The introduction should clearly show who (a solicitor or by the person in need) wrote it. State briefly the purpose of writing also. For example: I am Emma Elochi, a newly or provisionally admitted student of Biochemistry, Unilag. I write in respect of the above subject.
  • You then proceed into the body of the letter, where you state your intentions.
  • Add a complementary close; Yours faithfully and sign before you put your full names.
  • Lastly, as you would do to any official document, cross-check to ensure that your letter aligns with your intentions and there are no spelling mistakes.
  • Before submission, ensure you make at least 3 photocopies for record purposes. Or convert your Letter of Undertaking to PDF format and save in your gmail (email) account.

ALSO SEE: How To Write Application Letter For Sales Girl Work in Nigeria

How to Write Letter Of Undertaking Of Good Conduct At Work

How to write undertaking letter to my boss? It should be short as possible. Remember, to clearly outline your intentions.

  • It is a formal letter and therefore it needs to contain the date, your address and that of the school/work place, salutation and heading.
  • The introduction should clearly show who (a solicitor or by the person in need) wrote it. State briefly the purpose of writing also. For example: I am John Wick, a staff who works in the fishing department, Agro Farms. I write in respect of the above subject.
  • Both parties must agree on terms else the letter is redundant. It is therefore important that if you’re requesting the letter, not to be unreasonable with demands, and if sending one to make sure the recipient is expecting it.
  • Because it is a form of agreement it is customary to sign the letter in good faith.

Sample Letters

Letter of Undertaking Sample

Mr. Fed Alien,

Jean Supply

Laland, Texas

Dear Mr. Alien

This letter is to inform you that I wish to accept the position of head logistics that was offered to me on the day of January 24th, 2022.

As per the agreed upon terms, I will be compensated $34 per hour for my services, and will complete work for 3 hours per day, 5 days per week, I will have 3 vacation days, and I will be responsible for all my own equipment and supplies. I agree that I can be terminated at any time if I violate the Jean Supply code of conduct.

Sample Letter of Good Conduct for Students

Here is a Sample of Letter of Undertaking By Student: 

LETTER OF UNDERTAKING

I YOUR NAME HERE hereby undertake to be of good behavior

I promise to obey all school rules and regulations which include the following:

  1. I will dress properly at all times.
  2. I will attend morning Assemblies
  3. I will go for meals
  4. I will clean my dormitory.
  5. I will clean my classroom and its surroundings
  6. I will not have contraband (including handsets) in my possession
  7. I will maintain proper school hairstyle
  8. I will go to the examination hall/venue on time
  9. I will obey the instructions of the teachers and NECO supervisors
  10. I will not bully, beat or fag any student.
  11. I will not engage in examination malpractice
  12. I will not break bounds.
  13. I will not vandalize school property.
  14. I will be at the right place at the right time.
  15. I will observe lights out.
  16. I will conduct myself in a proper and seemly manner at all school functions.

I hereby agree to submit myself to any discipline imposed upon me if I break any of the school rules and regulations.

…………………….. ………………………

Name of Student Name of Parents

……………………….. ………………………..

Signature and Date Signature and Date

N.B: Parents can print this out and fill if they so desire.

Sample Letter of Undertaking Responsibility

It is a formal letter and therefore it needs to contain the date, your address and that of the school/work place, salutation and heading.

I, YOUR NAME HERE hereby solemnly confirm that I have carefully studied the rules and regulations contained in my appointment letter and I will abide by them throughout my service. I also hereby confirm that the information I have filled in this form is correct to the best of my knowledge.

In case you require any further information, I will be ready to furnish you with them as soon as possible.

Signature & Thumb impression of the Employee

How To Write Letter Of Undertaking Of Good Conduct

Undertaking Letter from Contractor to Client Sample

Undertaking Letter by Employee
Mrs Nkechi Presh,
Mea Mater Elizabeth High School,
Agbani.
Dear Sir,

LETTER OF UNDERTAKING

This is to bring to notify you that I have taken the job of substitution teacher at Mea Mater Elizabeth High School for one year (i.e. from 1 September 2021 to 31 August 2022). I agree that I shall be paid the sum of one hundred thousand naira per month.

I have completely read and understood all the terms and conditions of the job and my workinghours will be from 8 am till 3 pm daily.

I undertake that I can be terminated from job at any time without prior warning if I break the terms of the contract.

Yours faithfully,

[Signature]

Best employee

ALSO SEE: How To Write A Semi Formal Letter with SAMPLES

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